1. Scope
This policy applies to zapmyfiles.com, its download and support pages, future authenticated license dashboard, and the ZapMyFiles Electron desktop app. It distinguishes local file processing from the limited information needed to run a website and manage an optional Pro license.
2. Desktop File Data We Do Not Collect
The desktop app is designed so that file work stays on your computer. We do not collect, access, upload, or transmit:
- Your personal files or file contents
- File names, paths, or metadata
- Folder structures or directory information
- Duplicate groups, scan results, or cleanup history
- File hashes, sizes, or storage-reclaimed information
- Hardware serial numbers, MAC addresses, or hardware fingerprints
3. Website Hosting and Downloads
The website is hosted on Vercel. Like most web hosts, Vercel may process technical request information such as IP address, browser and device details, request timestamps, referring page, and server logs to deliver, secure, and operate the site. We use DigitalOcean Spaces to distribute desktop installers. These providers do not receive the folders or files you scan in ZapMyFiles.
We do not use analytics or advertising trackers in the desktop app. On the website, we use Google Analytics to understand website usage and measure download-button clicks. The download-click event contains only the selected operating system, architecture, and public installer identifier. It does not contain a license key, account details, file information, scan information, or cleanup activity. Google Analytics may process ordinary website analytics information under Google's own privacy terms.
We may also keep privacy-minimized website download records, such as release version, platform, architecture, source, and time, to understand distribution and operate the download service. Those records do not include file or scan information.
4. Accounts and Authentication (Planned)
The current desktop app does not require an account. When the future license dashboard launches, accounts will be optional for Free use and required only to manage Pro licenses and purchases.
For authentication, we plan to collect and use your email address, username or display name, password credential where you choose password sign-in, session information, and the provider account identifier required to authenticate you. Google and Microsoft sign-in will request only basic identity information needed for authentication (such as email and profile name). We will not request access to your contacts, email inbox, calendar, Google Drive, OneDrive, or files.
5. Private Hybrid Pro Licensing (Planned)
Pro is planned as an optional power-user license. Activation will accept a license key once, then issue a signed entitlement bound to a local device key generated by the app. The device key is not a hardware identifier and is not derived from a serial number or MAC address.
To prevent casual license-key sharing and allow a customer to move or revoke a key, the app is planned to attempt a private license renewal about every 30 days when online. A valid Pro entitlement is planned to continue offline for up to 90 days after its last successful renewal. A revoked, refunded, or moved license may remain active on an offline computer until its current entitlement expires; we do not promise instant remote disablement.
License activation and renewal will use opaque license and activation identifiers, proof that the app holds its local device key, app version, platform, and timestamps. They will not send file contents, names, paths, hashes, scan results, cleanup activity, or hardware identifiers.
6. Payments (Planned)
If Pro purchases are offered, Stripe will process payment information through Stripe Checkout. We do not intend to store full payment-card numbers. We will retain the purchase, receipt, license, key, and activation records reasonably needed to provide the license, prevent abuse, respond to refunds or chargebacks, comply with law, and support customers.
7. How Your Data Stays Private
All file scanning and duplicate detection happens entirely on your local device. No file data ever leaves your computer.
You choose exactly which folders to scan. ZapMyFiles only accesses directories you explicitly select.
Your files and folder structures are never transmitted over the internet or stored on remote servers.
Selected files move to your system Trash after confirmation. You can restore them until the Trash is emptied.
8. Data Retention and Security
We retain account, license, security, and purchase records only for as long as reasonably necessary for the purposes described above, including fraud prevention and legal obligations. We use reasonable safeguards for data we hold. No method of transmission or storage is completely secure.
9. Your Rights and Control
You have control over your data and local files:
- Choose which folders to scan at any time
- Review all files before deletion with our confirmation system
- Uninstall the application at any time; it does not upload your files
- Use Free features without creating an account or sharing file information
- Manage, revoke, or move Pro activations from the future dashboard
10. Third-Party Services
We use or plan to use service providers to host the website, deliver downloads, authenticate accounts, send transactional email, process payments, and operate the license dashboard. Their handling of data is governed by their own policies. Relevant providers include Vercel, DigitalOcean, Google Analytics, Better Auth, Resend, Stripe, Google, and Microsoft when those planned services are enabled.
11. Children's Privacy
ZapMyFiles is not directed to children under 13. We do not knowingly collect personal information from children. Please contact us through our official support channels if you believe a child has provided account information.
12. Changes to This Policy
We may update this policy as the product changes. We will update the date above and, where appropriate, provide additional notice before a material change takes effect.
13. Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us through our official website or support channels. We're committed to transparency and will respond to privacy-related inquiries promptly.